Announcements
General Announcements
25
- Nov 2020 -
Collection of Graduate Certificates

for Graduates of Postgraduate Programmes in 2020

(Detailed arrangements for graduates 2019 or before can be found here.)

 

Extended Processing Time for Sending Graduate Certificate by Speedpost

 

In view of the continuing surge of confirmed cases and the spread of COVID-19, the University is obliged to take further precautionary measures to safeguard the health and well-being of its members. The University has decided that starting from 24 November 2020 (Tuesday), the departments and units of the University may exercise flexibility in work arrangements in terms of office working hours, service counter opening hours and adjusted service.  Updated information on GSO’s counter services is posted on https://www.gs.cuhk.edu.hk/general_announcements.  

 

Applicants are strongly advised to check the HongKong Post homepage about updates on postal services, i.e., types of services currently available to local/overseas destinations and suspension of mailing services to certain destinations (https://www.hongkongpost.hk/en/about_us/whats_new/notices/index.html).

 

The 88th Congregation for the Conferment of Master’s Degrees and Postgraduate Diplomas will be held on 20 – 21 November 2020 by the various Faculties. And the 89th Congregation for the Conferment of Doctoral Degrees will be held on 3 December 2020. 

 

In light of the increasing health risks and upon the advice from the Committee on Health Promotion and Protection, as well as prudent risk assessment by the University management with input from all Colleges and Faculties, the University has decided, regretfully, that the 88th Congregation (for the Conferment of Master’s Degrees and Postgraduate Diplomas) and the 89th Congregation (for the Conferment of Doctoral Degrees) will be moved online. Please refer to announcements by our Communications and Public Relations Office for the most updated information.

Further to the aforementioned announcement on 13 November 2020, the arrangements for the collection of graduate certificates of the academic year 2019-20 are revised as below.

 

A. Request the University to send the graduate certificate by Speedpost
To avoid large-crowd gathering under the pandemic situation in collection of the certificate on campus, graduates are encouraged to use an online application system under CUSIS after your respective degree conferment date to request the University to send the graduate certificates by Speedpost.

Graduates should read the Notes for Application before submitting the application.  The fee for delivery of graduate certificate (Speedpost) is as follows. 

 

  Hong Kong HK$65
  Mainland and other Asian countries/regions HK$200
  Other countries HK$300

 

The normal processing time is 5 – 7 working days upon receipt of the application.  For the estimated delivery time by Speedpost, please refer to the website of Speedpost.

 

Please understand that the Graduate School Office will receive a large volume of requests for sending graduate certificates by Speedpost, while at the same time handling graduates requests for collecting graduate certificates in person or by an authorized person at its service counter which tend to peak in end of November through the first week of December. Graduates who wish to use courier services other than our designated Speedpost of the HongKong Post are advised to note those requests will be processed after 11 December 2020 i.e. our Office will start replying your order sent to our email account (gradschool@cuhk.edu.hk) and provide advice on the relevant procedures after the said date.

The University accepts no responsibilities for any loss/defacement and delay of the graduate certificate during postal delivery by the Speedpost or other courier services. 

 

B.  Collect the graduate certificates in person

 

1. Collection of graduate certificates in person on degree conferment day


Graduates who have urgent needs to collect the graduate certificate(s) on their respective degree conferment dates can collect their certificates after the online ceremonies held by their respective Faculties by presenting the original HKID card^ at the time and venue listed below. 

 

Master’s Degrees and Postgraduate Diplomas

 

Date

20 November (Friday)#

21 November (Saturday)#

Faculty   

Faculty of Arts

Faculty of Engineering

Faculty of Science

Faculty of Social Science

Faculty of Business Administration

Faculty of Education

Faculty of Law

Faculty of Medicine

Collection Time

After the ceremonies of respective Faculty

until 5:30 pm

[Closed during 1 pm – 2 pm]

After the ceremonies of respective Faculty

until 5:00 pm

Venue:                

Graduate School Office, 7/F, Yasumoto International Academic Park

The Chinese University of Hong Kong (location map)

 

 

Doctoral Degrees

 

Date:

3 December 2020 (Thursday)#

Time:

After the ceremony until 5:30pm

Venue:        

Graduate School Office, 7/F, Yasumoto International Academic Park

The Chinese University of Hong Kong (location map)

 

# If graduates choose to collect the graduate certificates on a different day, please refer to the arrangements in section 2.  

 

2. Collection of graduate certificates in person after degree conferment day

 

In view of the continuing surge of confirmed cases and the spread of COVID-19, the University is obliged to take further precautionary measures to safeguard the health and well-being of its members. Graduate School now adopts a special work arrangement and only limited services will be provided.

 

Starting from 24 November 2020 until further notice, the Graduate School provides limited counter services on every Tuesday and Thursday: 8:45am – 1:00pm and 2:00pm – 5:30pm.

 

Please remember to bring along your HKID card* when you come to collect your graduate certificate.

 

Venue:        

Graduate School Office, 7/F, Yasumoto International Academic Park

The Chinese University of Hong Kong (location map)

 

Christmas Eve, New Year’s Eve and Chinese New Year’s Eve (24 & 31 December 2020 and 11 February 2021): 9:00 a.m. – 1:00 p.m.

Saturdays, Sundays and Public Holidays: Closed

 

Notes:
^ If you have lost/do not have a HKID card, please provide a copy of your passport.  The name and date of birth printed thereon should be the same as your registration record. 

 

C.   Collect by an Authorized Person

If graduates are unable to collect the graduate certificates in person, they may authorize a person to do so on their behalf. Please complete the “Letter of Authorization for Collection of Graduate Certificate” and present it with the following identification documents:

-          A photocopy of the graduate HKID/passport document^ for verification purpose

-          The original copy of the HKID card/Passport of the authorized person

           (The authorized person will need to sign to acknowledge receipt of the graduate certificate for the graduate.)

 

Students with outstanding debts to the University

Clauses 15.3 and 15.4 of the General Regulations Governing Postgraduate Studies stipulate that

 

“The Graduate Certificate shall be issued to a student after s/he has been conferred a degree at the Congregation. Graduate Certificates for graduates with outstanding debts to the University will be withheld until the accounts are settled. Graduate Certificates for graduates of Postgraduate Diploma/Certificate programmes with outstanding debts to the University will be withheld until the accounts are settled.”

 

If graduates have any outstanding items, e.g. unreturned library materials, late payment penalty, etc., please settle them with relevant offices as soon as possible.

 

 

Graduate School

25 November 2020