To: All Research and Taught Postgraduate Students

Please note the updated information regarding the captioned matter in Chapter/Clause 4.10 of the Code of Practice at https://www.gs.cuhk.edu.hk/page/PostgraduateStudentHandbook. Below are the key points for your reference.

• No employment application and approval are needed for part-time students taking employment.
• Full-time students, except PGS holders, may take up full-time employment outside of term time. No employment application and approval are required in such cases. Notwithstanding this, students are advised to file leave applications as appropriate.
• All students are required to be in residence during their period of study, except for periods of approved leave. Students registered in taught programmes are not required to be in residence between teaching terms. Residence requirements may be waived for part-time students for up to six months in any academic year, upon the written approval of the Supervisor and the Head of the Graduate Division concerned.
• Besides the “summer sessions” stipulated in the “Term Dates for Postgraduate Programmes”, all other times are considered “term time”. The operational definition of “full-time employment” refers to a form of employment or engagement that carries 20 or more hours per week. Employment/engagement that carries less than 20 hours per week is considered as “part-time employment”.
• Full-time students are not allowed to take up any full-time employment, paid or unpaid, including full-time internships specified in the study scheme during term time with an exception given in the paragraph below. Hence, the same requirements and procedures on application and approval pertaining to employment would also apply to non-remunerative engagements of full-time students as far as practicable. Moreover, PGS holders are not allowed to take up full-time or part-time employment.
• Exceptionally, full-time students who are approaching the end of the normative study period may take up a full-time employment if the student concerned already completed all programme requirements and submitted the thesis for examination (where applicable), subject to the endorsement of the Supervisor and Head of the Graduate Division, and approval of the Dean of Graduate School.

If you have any questions, please contact the Graduate School Office via https://www.gradsch.cuhk.edu.hk/help/.

Graduate School Office