1. | General questions | |
1.1 |
Q. |
When will course selection take place and when is the add/drop period? |
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Course selection (for the whole academic year) will normally be conducted in early to mid-August, while the add/drop period (for each term) will normally be carried out during the first 2 weeks of each academic term. |
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1.2 |
Q. |
How do I know if I should select or add/drop courses via the Internet? |
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A. |
Some programmes may not require students to register for courses on CUSIS. Please refer to "Prepare for the New Academic Year " > "Check the Course Selection Schedule" for details. |
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1.3 |
Q. |
Where can I select courses? |
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A. |
You can select and add/drop courses on CUSIS through MyCUHK Portal. Please refer to the "User Guide" for details. |
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1.4 |
Q. |
Can I change my course choices during the course selection or add/drop period? |
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A. |
You can always change your choice of courses during the add/drop periods. |
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1.5 |
Q. |
What should I do if I want to add courses from other departments that do not appear in the timetable of my programme of study? |
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A. |
You can add/drop courses outside of your study scheme by completing the Form CS-1. Please make sure you have obtained the signatures as required on the form before returning it to the Graduate School Office for further processing. |
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1.6 |
Q. |
What should I do if I cannot select courses during the period specified? |
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A. |
If your programme requires you to select courses on CUSIS but you cannot do so during the period specified or you miss the course selection period, you may do so during the add/drop period, normally in September or January each year. If you also miss the add/drop period, you are required to complete the Form CS-2. Please make sure you have obtained the signatures as required on the form before returning it to the Graduate School Office for further processing. |
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1.7 |
Q. |
How can I register courses if I report to study after the add/drop period of each academic term? |
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A. |
You can register courses by completing the Form CS-2. Please make sure you have obtained the signatures as required on the form before returning it to the Graduate School Office for further processing. |
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1.8 |
Q. |
When will I know if the course records are confirmed? |
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A. |
After the course registration period and the add/drop periods, the Graduate Division will review your course registration records. Normally, the approval process will take about two weeks. The Graduate School will put up an announcement on its homepage and send mass emails to the students concerned when the final course register is confirmed. |
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1.9 |
Q. |
What should I do if I find that the Course Register has some discrepancies from what I have registered on CUSIS? |
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A. |
You should report to the Graduate School within a week of the release date of the final Course Register for appropriate follow-up action. |
2. | Commonly Used Terms on CUSIS | |
2.1 |
Course Code: Subject Area & Catalog Number |
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Course Code are made up of 2 components, i.e. Subject Area Code and Catalog Number. For example, for course MATH5001, “MATH” is “Subject Area Code” and “5001” is “Catalog Number”. |
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2.2 |
Class Section |
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Class Section refers to the class opened under a specific course. For example, there can be two sections of classes, A & B, opened under the course HIST5010. These class sections can be scheduled in different time slots and taught by different instructors. Students are not allowed to take more than one class section of the same course in the same term. |
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2.3 |
Class Number |
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Class Number is a number assigned by the system to indicate a specific class opened in a term. It is NOT equivalent to Catalog Number. For example, RELS5001A and RELS5001B, both offered in 2011-12 Term 1 may have class numbers “1234” and “5432” respectively. |
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2.4 |
Shopping Cart |
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The procedures of course selection on CUSIS is similar to online shopping. You may browse through classes offered and add those you want to take into your Shopping Cart. You have to “check-out” to complete course enrollment. |
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2.5 |
My Requirements |
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You should choose courses within your Study Scheme, except with the approval of your Programme. On CUSIS, you can find the courses within your Study Scheme listed under “My Requirements”. If you wish to choose courses that are outside your Study Scheme, you should complete the Form CS-1. Please make sure you have obtained the signatures as required on the form before returning it to the Graduate School Office for further processing. |
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2.6 |
Enrollment Appointments |
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Enrollment Appointments refer to timeslots which you are allowed to submit your shopping cart and complete course enrollment via CUSIS. Enrollment appointments are assigned in mid-July or within 3 days after completion of online registration (whichever is later). If no appointment is assigned, it implies that you are not required to perform course selection and/or add/drop on CUSIS. You can check your Enrollment Date by following this path: MyCUHK Portal > CUSIS > Manage Classes > Enrollment Dates; or refer to the Programme Arrangement and Schedule (2023-24) / (2024-25) for details. |
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2.7 |
Enrollment Requirement |
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Enrollment requirement refers to the eligibility to enroll for a class/course. The system will check if you have fulfilled all enrollment requirements when you submit the shopping cart for course enrollments. |
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3. |
Meaning of error messages | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
3.1 | Q. | When I tried to submit the shopping cart, the error message "You do not have a valid enrollment appointment at this time" was shown. What does it mean? | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
A. | This message suggests that you are trying to enroll classes outside the Course Registration Period and Add/Drop Period. Please check your enrollment appointment and enroll classes within the specified timeframe. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
3.2 | Q. | I tried to enroll a class and an error message "Enrollment in Courses in Career: Undergraduate are normally not allowed for those in Career: Postgraduate - Research" was shown. What does it mean? | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
A. | This error message suggests that the class you want to enroll is an Undergraduate course. Please consult your Programme to check if you are allowed to enroll this course. If yes, you may complete Form CS-1 and submit it to relevant offices for approval. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Or, you may have input the course code in "Enter Class Nbr" field by mistake. Please note that class number is not the same as course code. To add classes to your shopping cart, please refer to pages 3-7, 12-14 in the User Guide. | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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3.3 | Q. | I have completed online registration but I saw the message "You are not registered for classes in this term". What does it mean? | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
A. | This message suggests that you have not enrolled any class for this term yet. It has nothing to do with online registration. To enroll classes, please refer to pages 3-7, 12-14 in the User Guide and perform course enrollment during your assigned enrollment appointment. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
3.4 | Q. | I clicked "Registration" on the menu and saw the following message. What does it mean? | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
A. | This message suggests that you have already submitted online registration and you cannot access the registration page again. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
3.5 | Q. | I have submitted online registration and tried to perform course selection. The message "You do not have access to enrollment at this time" is shown. What does it mean? | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
A. | The message is shown if you tried to perform course selection immediately after submission of online registration. Please note that after submission of online registration, the Graduate School will check and confirm the information submitted before allowing you to perform course selection. This process normally takes 2 working days (i.e. if you submit online registration on Monday, you may perform course selection on Wednesday). During Course Registration Period and Add/Drop Period for Term 1, the processing time will be shortened as follows: |
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3.6 | Q. | When I enrolled classes, error message was shown after I submitted the shopping cart. What should I do? | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
A. | You may refer to the different messages below for answers. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Message: 1. Unable to add this class - requisites have not been met
Meaning: 1. The error message suggests that you do not meet the requisites of the course. If you consider yourself eligible to enrol in this class but the above error message is shown, please consult your Programme/Graduate Division.
Message: 2. You are unable to enroll in this class at this time. Available seats are reserved and you do not meet the reserve capacity requirements Meaning: 2. For some courses, priority may be given to students in certain programme(s). The error message above suggests that all seats in this class are reserved and you are unable to enrol in this course. If you have queries on this, please consult your Programme/Graduate Division.
Message: 3. You cannot add this class due to a time conflict with class 1234. Select another class
Meaning: 3. There is a time clash between the class you want to enrol and a class in your shopping cart or an enrolled class. You may use the class number to identify the class with time clash.
Message: 4. Class 2345 is full. If a wait list is available, click Add Another Class to return to step 1. Click the class link, select the wait list option and resubmit your request
Meaning: 4. The class you want to add is full (closed class). If you want to be put on wait list, please tick the check box "wait list if class is full". Please note that some classes may not have a wait list. If you have queries on this, please consult your Programme/Graduate Division.
Message: 5. Department Consent Required. You must obtain permission to take this class. If you have a permission number, click Add Another Class, click the class link, enter the number and resubmit.
Meaning: 5. This error message suggests that you have to seek prior approval from your Graduate Division/Programme before enrolling in this class. Please consult your Programme/Graduate Division.
Message: 6. Department Consent Required to Drop from the Class, Drop Not Processed. Consent is needed to drop from the class. The drop transaction was not processed.
Message: 7. You have a hold on your record. The hold on your record must be removed before this transaction can be processed.
Meaning: 7. Students who have not fulfilled all academic conditions are not allowed to select courses during add/drop periods. Please refer to the back page of your Admission Notification for the documentary proof required and submit the documents to the Graduate School as soon as possible.
Message: 8. Unable to add this class - term maximum exceeded. Adding this class would exceed the maximum number of units or courses allowed for this term. Meaning: 8. There is a maximum term unit load for your Programme. By adding this class, you will exceed the maximum number of units allowed for this ter. Please note that classes on wait list are also counted for maximum term unit load.
Message: 9. Class 1699 is full. You have been placed on the wait list in position number 1. Meaning: 9. The class you want to add is full (closed class). Since you have checked the wait list option, you have been placed on the wait list. The system will enroll you into the class when seats are available. |
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4. | Quota and wait list | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
4.1 | Q. | I have been placed on the wait list in position number 1. I knew someone has just dropped the class. Why wasn't I automatically enrolled into the class? | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
A. | The system runs a regular check to determine which students should be moved from wait list to the class list. You will be enrolled into the class if you are the next eligible student to take the seat once the system check is completed. Also, some classes may have multiple queues and the student at position number 1 may not be eligible to enroll into the class when seats are available. For example, seats in a class may be equally shared by students in Programme A and Programme B. You, a Programme A student, have been placed on the wait list in position number 1. Then a Programme B student, who has already enrolled, dropped the class. While you are the first one on the wait list, the seat is assigned to the first Programme B student on the wait list. |
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4.2 | Q. | In the class detail page, I noticed that there are seats available. But when I tried to enroll into the class, I was placed on the wait list. Why? | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
A. | For some classes, priority may be given to students in certain programmes. For example, seats in a class may be equally shared by students in Programme A and Programme B. Assuming all seats reserved for students in Programme A are taken up and seats reserved for students in Programme B are still available. When you, a Programme A student, enrolled into the class, you will be placed on the wait list while seats are still available for this class. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
4.3 | Q. | I enrolled this class before my classmate. He has successfully enrolled this class, but I am still on the wait list. Why? | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
A. | When vacancy is available, CUSIS will check the eligibility of the 1st candidate on the wait list. If he/she is NOT eligible to enroll, CUSIS will move on to check the eligibility of the 2nd candidate. CUSIS may consider you as NOT eligible to enroll the class because of the following reasons:
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5. | Functionalities | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
5.1 | Q. | What is the use of "edit" function? | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
A. | There are some courses with related class(es). For example, students may be required to enroll in tutorial session together with lecture. In this case, lecture is the primary component of the class and tutorial is the related class. To change the selection of related class, you should use the "edit" function. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
5.2 | Q. | How do I enroll in a course with related class? | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
A. | There are some courses with related class(es) and students may be required to take 2 or more components together. For example, when you try to enroll in course ABCD5001 which has a lecture and a tutorial session, the following screen is shown. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
By clicking the arrow as shown, you will proceed to add both classes, a lecture and a tutorial session together in the shopping cart. Repeat Add - Step 2 confirm classes to complete enrollment. |
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6. | Other questions | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
6.1 | Q. | What is the meaning of "TBA"? | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
A. | "TBA" stands for "To be arranged". | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
6.2 | Q. | I learnt from my Programme that course ABCD5001 would be offered in Term 1, but I could not find it in the course list under "My Requirements". What should I do? | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
A. | If you know the course code, you may search for the class using "class search". While you may search for any class using "class search", you may not be able to enroll in it successfully. Most classes have enrolment requirements to restrict enrollment to students in certain programmes. You cannot enroll in the class if you do not fulfill the requirement. If you have queries on the eligibility to enrol in a particular course, please consult your Programme/Graduate Division. |
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6.3 | Q. | According to the study scheme of my programme, I have to repeat a course which a D grade obtained in the previous term. However, the system does not allow me to do so. What should I do? | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
A. | Students are not allowed to enrol in classes for terms on leave. If you have been approved to take leave for the term concerned, you cannot enroll in classes correspondingly. If you have not applied for leave but could not enroll in classes for a particular term, please complete Form CS-3 and return it to the Graduate School. |
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6.4 | Q. | I obtained a D grade (failure grade) in a course taken in the previous term. I have to re-take the course this year in order to graduate, but the system does not allow me to do so. What should I do? | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
A. | Please note that the system does not allow students to re-take a course which a Grade D or above obtained in the previous terms. Some Graduate Divisions/Programmes may set higher grade requirements i.e., require a higher grade for fulfillment of graduation requirements and students may have to repeat the course despite obtaining a passing grade. In such case, please consult your Graduate Division/Programme to confirm if you should re-take the course or take a substitute course. Also, with effect from the 2010-11 academic year, the grading scheme has been revised and Grade D is now considered a passing grade for courses taken in 2010-11 onwards. |
7. | Reference Materials, Support and Help | |
7.1 |
“Computer-based Training” and “User Guides and FAQ” for related CUSIS Student Functions. |
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7.2 |
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7.3 |
Study scheme : Postgraduate Student Handbook |
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7.4 |
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7.5 |
On-campus computer laboratories: |
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7.6 |
If you encounter any problem, e.g., login, forget password, etc., please click here for assistance. You may also send email to the Graduate School for assistance |