Students
Course Selection & Add/Drop

 

1. General questions
1.1 Q. When will course selection take place and when is the add/drop period?
  A. Course selection (for the whole academic year) will normally be conducted in early to mid-August, while the add/drop period (for each term) will normally be carried out during the first 2 weeks of each academic term.
     
1.2 Q. How do I know if I should select or add/drop courses via the Internet?
  A. Some programmes may not require students to register for courses via the Internet. Please refer to "Course Selection in CUSIS" > "Check the Course Selection Schedule" for details. 
     
1.3 Q. Where can I select courses? 
  A. You can select and add/drop courses in CUSIS through MyCUHK Portal. Please refer to "Course Selection in CUSIS" for details. 
     
1.4 Q. What should I do if I cannot select courses during the period specified? 
  A. If your programme requires you to select courses in CUSIS but you cannot do so during the period specified or you miss the course selection period, you may do so during the add/drop period, normally in September or January each year. 
     
1.5 Q. Can I change my course choices during the course selection or add/drop period? 
  A. You can always change your choice of courses during the period. 
     
1.6 Q. What should I do if I want to add courses from other departments that do not appear in the timetable of my programme of study? 
  A. You can add/drop courses outside of your study scheme by completing Form CS-1.Please make sure you have obtained the signatures as required on the form before returning it to the Graduate School Office for further processing. 
     
1.7 Q. How can I register courses if I report to study after the add/drop period of each academic term? 
  A. You can register courses by completing and returning Form CS-2 to the Graduate School Office. You may obtain the form from the Graduate School Office or from your Graduate Division. 
     
1.8 Q. When will I know if the course records are confirmed? 
  A. :After add/drop period, the Graduate Division will review your course registration records. Normally, the approval process will take about two weeks. The Graduate School will put up an announcement on its homepage and send mass emails to the students concerned when the final course register is confirmed. 
     
1.9 Q. What should I do if I find that the Course Register has some discrepancies from what I have registered via the internet? 
  A. You should report to the Graduate School within a week of the release date of the final Course Register so that appropriate follow-up action can take place. 
     
     
2. Meaning of error messages  
2.1 Q. When I tried to submit the shopping cart, the error message "You do not have a valid enrollment appointment at this time" was shown. What does it mean? 
     
  A. This message suggests that you are trying to enroll classes outside the Course Registration Period and Add/Drop Period. Please check your enrollment appointment and enroll classes within the specified timeframe. 
     
2.2 Q. I tried to enroll a class and an error message "Enrollment in Courses in Career: Undergraduate are normally not allowed for those in Career: Postgraduate - Research" was shown. What does it mean? 
     
  A. This error message suggests that the class you want to enrol is an Undergraduate course. Please consult your Programme to check if you are allowed to enroll this course. If yes, you may complete Form CS-1 and submit to relevant offices for approval. 
    Also, you may have input the course code in "Enter Class Nbr" field by mistake. Please note that class number is not the same as course code. To add classes to your shopping cart, please refer Step 1 of "Course Enrollment - Add Class". 
     
   
   
2.3 Q. I have completed online registration but I saw the message "You are not registered for classes in this term". What does it mean? 
     
  A. This message suggests that you have not enrolled any class for this term yet. It has nothing to do with online registration. To enroll classes, please refer to "Course Enrollment - Add Class". 
     
2.4 Q. I clicked "Registration" on the menu and saw the following message. What does it mean? 
     
  A. This message suggests that you have already submitted online registration and you cannot access the registration page again. 
     
2.5 Q. I have submitted online registration and tried to perform course selection. The message "You do not have access to enrollment at this time" is shown. What does it mean? 
     
  A. The message is shown if you tried to perform course selection immediately after submission of online registration. Please note that after submission of online registration, the Graduate School will check and confirm the information submitted before allowing you to perform course selection.

This process normally takes 1 working day (i.e. if you submit online registration on Monday, you may perform course selection on Wednesday). During Course Registration Period and Add/Drop Period for Term 1, the processing time will be shortened as follows: 
     
   
Online registration submitted: Students may perform course selection after (within Course Registration Period and/or Add/Drop Period):
   
Before 11:00a.m.  2:00p.m. of the same day 
During 11:00a.m. - 3:00p.m. 6:00p.m. of the same day
After 3:00p.m. 2:00p.m. of the next working day
     
2.6 Q. When I enrolled classes, error message was shown after I submitted the shopping cart. What should I do? 
  A. Please refer to "Meaning of Error / Warning Messages". 
     
     
3. Quota and wait list 
3.1 Q. I have been placed on the wait list in position number 1. I knew someone has just dropped the class. Why wasn't I automatically enrolled into the class? 
  A. The system runs a regular check to determine which students should be moved from wait list to the class list. You will be enrolled into the class if you are the next eligible student to take the seat once the system check is completed.

Also, some classes may have multiple queues and the student at position number 1 may not be eligible to enrol into the class when seats are available. For example, seats in a class may be equally shared by students in Programme A and Programme C. You, a Programme A student, have been placed on the wait list in position number 1. Then a Programme B student, who has already enrolled, dropped the class. While you are the first one on the wait list, the seat is assigned to the first Programme B student on the wait list. 
     
3.2 Q. In the class detail page, I noticed that there are seats available. But when I tried to enroll into the class, I was placed on the wait list. Why? 
  A. For some classes, priority may be given to students in certain programmes. For example, seats in a class may be equally shared by students in Programme A and Programme C. Assuming all seats reserved for students in Programme A are taken up and seats reserved for students in Programme B are still available. When you, a Programme A student, enrolled into the class, you will be placed on the wait list while seats are still available for this class. 
     
3.3 Q. I enrolled this class before my classmate. He has successfully enrolled this class, but I am still on the wait list. Why? 
  A. When vacancy is available, CUSIS will check the eligibility of the 1st candidate on the wait list. If he/she is NOT eligible to enroll, CUSIS will move on to check the eligibility of the 2nd candidate.

CUSIS may consider you as NOT eligible to enroll the class because of the following reasons:

  • Time conflict with another class (refer to Scenario 5 of "Tips on Wait List and Use of Swap")
  • Already enrolled in another section of the same course (refer to Scenario 2 of "Tips on Wait List and Use of Swap")
     
     
4. Functionalities 
4.1 Q. What is the use of "edit" function? 
  A. There are some courses with related class(es). For example, students may be required to enrol in tutorial session together with lecture. In this case, lecture is the primary component of the class and tutorial is the related class. To change the selection of related class, you should use the "edit" function. 
     
4.2 Q. How do I enrol in a course with related class? 
  A. There are some courses with related class(es) and students may be required to take 2 or more components together. For example, when you try to enrol in course ABCD5001 which has a lecture and a tutorial session, the following screen is shown. 
     
    Two classes, a lecture and a tutorial session, are available. Select either one class and you will be asked to choose the related class in the next screen. You may choose the option "no selection" if there is no appropriate option. However, you should confirm with your Graduate Division/Programme on whether selection of related class is compulsory. 
     
    After you choose the option to enrol in the tutorial session, you will be enrolled in both lecture and tutorial session for ABCD5001. 
     
     
     
Other questioins 
5.1 Q. What is the meaning of "TBA"?
   
  A. "TBA" stands for "To be arranged". 
     
5.2 Q. I learnt from my Programme that course ABCD5001 would be offered in Term 1, but I could not find it in the course list under "My Requirements". What should I do? 
  A.  If you know the course code, you may search for the class using "class search".

While you may search for any class using "class search", you may not be able to enrol in it successfully. Most classes have enrolment requirements to restrict enrollment to students in certain programmes. You cannot enrol in the class if you do not fulfill the requirement. If you have queries on the eligibility to enrol in a particular course, please consult your Programme/Graduate Division. 
     
5.3 Q. According to the study scheme of my programme, I have to repeat a course which I have obtained a D grade in previous term. However, the system does not allow me to do so. What should I do? 
  A. Students are not allowed to enrol in classes for terms you have taken leave. If you have submitted application to take leave in 2010-11, Term 1, you cannot enrol in classes in this term.

If you have not applied for leave but could not enrol in classes for a particular term, please complete Form CS-3 and return the completed form to the Graduate School. 
     
5.4 Q. I obtained a D grade (failure grade) in a course taken in previous term. I have to re-take the course this year in order to graduate, but the system does not allow me to do so. What should I do? 
  A. Please note that the system does not allow students to re-take a course which they have obtained a Grade D or above in previous terms.

Some Graduate Divisions/Programmes may set higher grade requirements (i.e. require a higher grade for fulfillment of graduation requirements) and students may have to repeat the course despite obtaining a passing grade. In such case, please consult your Graduate Division/Programme to confirm if you should re-take the course or take a substitute course.

Also, with effect from the 2010-11 academic year, grading scheme has been revised and Grade D is now considered a passing grade for courses taken in 2010-11 onwards. Students who obtained a Grade D for a course taken before the 2010-11 academic year may have to re-take the course in order to fulfill the graduation requirements of the programme.

Please complete Form CS-3 and return the completed form to the Graduate School.