Graduation assessment will be conducted when students are about to reach the expected graduation date. The process is as follows:
Arrangements for Collection of Graduate Certificates
(Arrangements for graduates of 2021 can be found here.)
1. Delivery by Speedpost
Graduates are encouraged to use an online application system at CUSIS to request for the delivery of the graduate certificates by Speedpost. Certificates will be dispatched at request after the Faculty specific graduation ceremony is held. The normal processing time is 5 to 7 working days upon receipt of the application. The processing time will be extended to 10 working days for the peak season in November.
Graduates should read the Notes for Application before submitting the application. The delivery fee is as follows.
Mainland and other Asian countries/regions
System Login (Please use your Alumni ID to Login)
(Details about retrieving your Alumni ID can be found from the website of the Alumni Affairs Office: http://www.alumni.cuhk.edu.hk/MyCUHK/InquireAlumniID.html)
Graduates are advised to check the HongKong Post homepage about updates on postal services, i.e., types of services currently available to local/overseas destinations and suspension of mailing services to certain destinations (https://www.hongkongpost.hk/en/about_us/whats_new/notices/index.html) and its estimated delivery time here.
If you wish to use courier services other than our designated Speedpost of the HongKong Post, please return the completed Enquiry Form to GSO.
The University accepts no responsibilities for any loss/defacement and delay of the graduate certificate during postal delivery by the SpeedPost or other courier services.
2. Collect in Person
Graduate certificates are available for collection after the Graduation ceremony is held.
Please present your original HKID card* to the staff when you come to collect your graduate certificate.
Graduate School Office, 7/F, Yasumoto International Academic Park
The Chinese University of Hong Kong (location map)
Office Hours: https://www.gs.cuhk.edu.hk/page/ContactUsLatest information on GSO’s counter services is posted on: https://www.gs.cuhk.edu.hk/general_announcements.
* If you have lost/do not have an HKID card, please present the original copy of your passport. The name and date of birth printed thereon must be the same as your registration record at CUHK.
3. Collect by an Authorized Person
Graduates may authorize a person to collect the graduate certificates on their behalf. Please provide the following documents:- A printout of the completed “Authorization Form for Collection of Graduate Certificate”;- A photocopy of the graduate’s HKID/passport; and- The original copy of the HKID card/passport of the authorized person for verification purposes. The authorized person’s identification details should match with that on the “Authorization Form for Collection of Graduate Certificate”.The authorized person will be required to sign and acknowledge receipt of the graduate certificate on behalf of the graduate. Office Hours: https://www.gs.cuhk.edu.hk/page/ContactUsLatest information on GSO’s counter services is posted on: https://www.gs.cuhk.edu.hk/general_announcements.
4. Students with Outstanding Debts to the University
Clauses 15.3 and 15.4 of the General Regulations Governing Postgraduate Studies stipulate that
“The Graduate Certificate shall be issued to a student after s/he has been conferred a degree at the Congregation. Graduate Certificates for graduates with outstanding debts to the University will be withheld until the accounts are settled. Graduate Certificates for graduates of Postgraduate Diploma/Certificate programmes with outstanding debts to the University will be withheld until the accounts are settled.”
If graduates have any outstanding items, e.g. unreturned library materials, late payment penalty, etc., please settle them with relevant offices as soon as possible.
1. Is it required for graduating students to apply for graduation?
No, students do not have to apply for graduation. When students are about to reach the expected graduation date and after the grade for all courses taken have been released, the Graduate School will conduct graduation assessment for the students. If the student fulfils all graduation requirements of the programme (including course work, etc.), he/she will be recommended for graduation. If a student wishes to be considered for graduation before the normative study end date, he/she should apply for shortening of normative study period. The application form can be downloaded at GS Platform (Students).
2. After completion of study, is it necessary to apply for certifying letter and/or transcript?
A complimentary set of certifying letter and full transcript (student copy) will be sent to student after the recommendation for graduation is endorsed by the Graduate Council. Students who wish to obtain additional copy of transcript and/or certifying letter may submit applications at the section "Request Official Documents".
3. How long does it take to receive the complimentary set of certifying letter and full transcript?
Normally, the complimentary set of certifying letter and full transcript will reach students about 2 months after fulfilment of all graduation requirements (i.e. after release of grades for all courses taken).
4. Is it possible to speed up the graduation process or obtain the proof of graduation sooner?
The Graduate School will process the graduation assessment and issue the proof of graduation to students as soon as possible. Frequent enquiry to the Graduate School and Graduate Division on the progress may slow down the process.
5. The Immigration Department requires a certifying letter from CUHK as supporting documents for application of IANG (Immigration Arrangement for Non-local Graduates) entry permit. Is it possible to obtain a certifying letter before receiving the complimentary copy?
Students may apply for a certifying letter to apply for IANG after the recommendation for graduation is endorsed by the Graduate Division (i.e. after Step 4). Students may wish to check with Graduate Division on the progress of graduation assessment before applying for the certifying letter.
6. How will the complimentary set of certifying letter and transcript be sent?
Normally, the complimentary set of certifying letter and transcript will be sent to students by registered mail. To ensure proper delivery, please check and update the contact information in MyCUHK portal.
7. What will happen if I am unable to fulfil all graduation requirements by the expected graduation date?
Students who are unable to graduate will be informed of the result of graduation assessment accordingly. Students who are required to continue with their studies will be asked to renew their student ID card.
8. When will the graduate certificate be issued? How will it be sent to me?
The graduate certificates will be issued after the Congregation which is held in November/December each year. Students will be informed of the details of Congregation, graduation ceremony and collection of graduate certificate in October/November. Students may refer to the Congregation website for details.
9. I graduated in previous year but I was unable to collect the graduate certificate myself. How can I collect the graduate certificate?
You can collect your graduate certificate in person during our office hours. If you are unable to collect it by yourself and would like to collect it by a representative, please ask your representative to come during our office hours by presenting the following documents:(1) A printout of the completed “Authorization Form for Collection of Graduate Certificate”;(2) A photocopy of the graduate’s HKID/passport; and(3) The original copy of the HKID card/passport of the authorized person for verification purposes. The authorized person’s identification details should match with that on the “Authorization Form for Collection of Graduate Certificate”. The authorized person will be required to sign and acknowledge receipt of the graduate certificate on behalf of the graduate.
10. How to get my Alumni ID so that I can gain access to MyCUHK?
@Link Alumni Email Service Promotional Video
Tutorial video on MyCUHK functions
Tutorial video on logging in to MyCUHK