Graduation assessment will be conducted when students are about to reach the expected graduation date. The process is as follows:
The Graduate School Office has resumed normal services. Graduates can collect their graduate certificates during the office opening hours below. Please remember to bring along your HKID card* when you come to collect your graduate certificate.
||Graduate School Office, 7/F, Yasumoto International Academic Park|
|The Chinese University of Hong Kong (location map)|
|Opening hours:||Monday – Thursday
||8:45 am – 1:00 pm and 2:00 pm – 5:30 pm|
|Friday||8:45 am – 1:00 pm and 2:00 pm – 5:45 pm|
|Saturday, Sunday and public holidays||Closed|
If you are unable to collect the graduate certificate yourself and would like to collect it by proxy, please ask your representative to bring along the following documents:
(1) A “Letter of Authorization for Collection of Graduate Certificate” with both Sections A and B completed;
(2) a photocopy of your HKID card* (picture and text must be clearly shown); and
(3) your representative’s ID document (identification details should match with that on the “Letter of Authorization for Collection of Graduate Certificate”).
The graduate certificate is an important and unique University document. Please keep it in a safe place.
* If you do not have a HKID card, please present your passport or other official identity document. The name and date of birth printed thereon must match with those in your student record for verification.
If you are unable to arrange the collection of your graduate certificate by an authorized person, please send email to firstname.lastname@example.org.
1. Is it required for graduating students to apply for graduation?
No, students do not have to apply for graduation. When students are about to reach the expected graduation date and after the grade for all courses taken have been released, the Graduate School will conduct graduation assessment for the students. If the student fulfils all graduation requirements of the programme (including course work, etc.), he/she will be recommended for graduation. If a student wishes to be considered for graduation before the normative study end date, he/she should apply for shortening of normative study period. The application form can be downloaded at GS Platform (Students).
2. After completion of study, is it necessary to apply for certifying letter and/or transcript?
A complimentary set of certifying letter and full transcript (student copy) will be sent to student after the recommendation for graduation is endorsed by the Graduate Council. Students who wish to obtain additional copy of transcript and/or certifying letter may submit applications at the section "Request Official Documents".
3. How long does it take to receive the complimentary set of certifying letter and full transcript?
Normally, the complimentary set of certifying letter and full transcript will reach students about 2 months after fulfilment of all graduation requirements (i.e. after release of grades for all courses taken).
4. Is it possible to speed up the graduation process or obtain the proof of graduation sooner?
The Graduate School will process the graduation assessment and issue the proof of graduation to students as soon as possible. Frequent enquiry to the Graduate School and Graduate Division on the progress may slow down the process.
5. The Immigration Department requires a certifying letter from CUHK as supporting documents for application of IANG (Immigration Arrangement for Non-local Graduates) entry permit. Is it possible to obtain a certifying letter before receiving the complimentary copy?
Students may apply for a certifying letter to apply for IANG after the recommendation for graduation is endorsed by the Graduate Division (i.e. after Step 4). Students may wish to check with Graduate Division on the progress of graduation assessment before applying for the certifying letter.
6. How will the complimentary set of certifying letter and transcript be sent?
Normally, the complimentary set of certifying letter and transcript will be sent to students by registered mail. To ensure proper delivery, please check and update the contact information in MyCUHK portal.
7. What will happen if I am unable to fulfil all graduation requirements by the expected graduation date?
Students who are unable to graduate will be informed of the result of graduation assessment accordingly. Students who are required to continue with their studies will be asked to renew their student ID card.
8. When will the graduate certificate be issued? How will it be sent to me?
The graduate certificates will be issued after the Congregation which is held in November/December each year. Students will be informed of the details of Congregation, graduation ceremony and collection of graduate certificate in October/November. Students may refer to the Congregation website for details.
9. I graduated in previous year but I was unable to collect the graduate certificate myself. How can I collect the graduate certificate?
You can collect your graduate certificate in person during our office hours. If you are unable to collect it by yourself and would like to collect it by proxy, please ask your representative to come during our office hours by presenting the following documents:
(1) A “Letter of Authorization for Collection of Graduate Certificate” with both Sections A & B completed;
(2) A photocopy of your HKID card (picture and text must be clearly shown). If you do not have a HKID card, please present your passport or other ID document, the name and date of birth printed thereon must match with those in your student record, for verification; and
(3) Your representative’s ID document (identification details should match with that on the “Letter of Authorization for Collection of Graduate Certificate”).