Graduation assessment will be conducted when students are about to reach the expected graduation date. The process is as follows:
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Degree Conferment Dates
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Students Graduating in 2022-23 and 2023-24 Students Graduating in 2024-25 and onwards
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FAQ (Degree Conferment Dates in a Calendar Year )
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Graduates are encouraged to use an online application system at MyCUHK to request for the delivery of the graduate certificates by Speedpost. Certificates will be dispatched approximately one month after the degree conferment date.
The normal processing time is 5-7 working days upon receipt of the application and payment. During peak season, the processing time may take up to 10 working days.
Graduates should read the Notes for Applicants before submitting the application. The delivery fee, once paid, is non-refundable and non-transferrable. The delivery fee is as follows.
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Hong Kong |
HK$65 |
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Mainland and other Asian countries/regions |
HK$200 |
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Other countries |
HK$300 |
To apply, please log in to System Login (Please use your Alumni ID to Login). Details about retrieving your Alumni ID can be found from the website of the Alumni Affairs Office: http://www.alumni.cuhk.edu.hk/MyCUHK/InquireAlumniID.html).
Graduates are advised to check the HongKong Post homepage about updates on postal services, i.e., types of services currently available to local/overseas destinations and suspension of mailing services to certain destinations (https://www.hongkongpost.hk/en/about_us/whats_new/notices/index.html) and its estimated delivery time here.
2. Delivery by Other Courier Services
If you wish to use courier services at your own cost other than our designated Speedpost of the HongKong Post, please complete the Application Form for Dispatch of Graduate Certificate by Courier of My Choice and email the completed form with your Application Number, Full Name with the subject “Graduate Certificate Delivery by Other Courier Services” to gradschool@cuhk.edu.hk.
3. Collect in Person
Graduate certificates are available for collection at our service counter.
Please present your original HKID card to the staff. If you have lost the HKID card or do not have one, please present the original copy of your passport. The name and date of birth printed thereon must be the same as your registration record at CUHK.
Graduate School Office, 7/F, Yasumoto International Academic Park
The Chinese University of Hong Kong (location map)
Office Hours: https://www.gs.cuhk.edu.hk/page/ContactUs
4. Collect by an Authorized Person
With effect from the academic year 2021-22, degree conferment will be decoupled from the Congregation/Graduation ceremonies in November/December. There will be three specified dates for conferment of Master’s and doctoral degrees awarded by the University in a calendar year, namely 31 March, 31 July, and 15 October. For details of the Degree Congregations/ Ceremonies, students may refer to the Congregation website.
D. Students with Outstanding Debts to the University
Clauses 15.3 and 15.4 of the General Regulations Governing Postgraduate Studies stipulate that
“The Graduate Certificate shall be issued to a student after s/he has been conferred a degree by the University. Graduate Certificates for graduates with outstanding debts to the University will be withheld until the accounts are settled. Graduate Certificates for graduates of Postgraduate Diploma/Certificate programmes with outstanding debts to the University will be withheld until the accounts are settled.”
If graduates have any outstanding items, e.g. unreturned library materials, late payment penalty, etc., please settle them with relevant offices as soon as possible.
E. Important information
The award certificate is an important document. Please keep it in a safe place after collection. We regret that any award certificates uncollected for SEVEN years from the award year will be destroyed without further notification.
Collection of Uncollected Award Certificates (Hardcopy)
From 2024, uncollected award certificates for graduates of postgraduate programmes will be retained for seven years from the award year. The seven-year retention period will also apply to the award years from 2018 -2023.
For the award year 2017 and before, a one-time exercise has been arranged for uncollected award certificates for graduates of postgraduate programmes:
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Period: |
2 January to 31 December 2025 (Mondays to Fridays, excluding public holidays) |
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Collection: |
View details |
Any uncollected certificates will be securely disposed of after the retention period.
If you miss the said collection period, you may request for a replacement copy, which will be printed following the protocol as stipulated in the Replacement of Graduate Certificates webpage.
FAQ (Graduation)
1. Is it required for graduating students to apply for graduation?
No, students do not have to apply for graduation. When students are about to reach the expected graduation date and after the grade for all courses taken have been released, the Graduate School will conduct graduation assessment for the students. If the student fulfills all graduation requirements of the programme (including course work, etc.), he/she will be recommended for graduation. If a student wishes to be considered for graduation before the normative study end date, he/she should apply for shortening of normative study period. The application form can be downloaded at GS Platform (Students).
2. After completion of study, is it necessary to apply for certifying letter and/or transcript?
A complimentary set of certifying letter and full transcript will be sent to student after the Senate’s recommendation for graduation is obtained as endorsed by the Graduate Council. The certifying letter states the date that the Senate of the University has approved to award the student the degree/diploma/certificate and the date that the graduate certificate will be issued. Students may obtain additional copies of transcript and certifying letters by sending an application online via the e-system "Request Official Documents".
3. Is it possible to speed up the graduation process or obtain the proof of graduation sooner?
The Graduate School will process the graduation assessment and issue the proof of graduation to students as soon as the approval of the Senate has been sought. The procedure of requesting official documents can be found in Q&A 4 immediately below.
4. How long does it take to receive the complimentary set of certifying letter and full transcript?
Normally, the complimentary set of certifying letter and full transcript will be sent to students about two (2) months after students’ fulfilment of all graduation requirements (i.e. after release of grades for all courses taken and/or submission of final thesis) and upon approval of the Senate.
To prevent any delay or delivery errors, please make sure that your correspondence address in CUSIS is up to date and update the contact information in MyCUHK portal if there are any changes of your contact information.
Alternatively, graduands who have completed the above requirements and conferral procedures can apply for these documents earlier online at http://www.gradsch.cuhk.edu.hk/applyform/index.aspx.
The certifying letter will indicate whether Senate has approved the academic award and state either that i) the award certificate will be issued in due course or ii) the award certificate was issued in [specific month and year]. Note that Senate approval, which takes about two months from completion of all requirements, will not be mentioned on the letter until it has occurred. For more information on the graduation assessment workflow, visit https://www.gs.cuhk.edu.hk/page/Graduation.
5. How will the complimentary set of certifying letter and transcript be sent?
Normally, the complimentary set of certifying letter and transcript will be sent to students by Registered Mail of Hongkong Post. To ensure proper delivery, please check and update the contact information in MyCUHK. Mail address in Mainland China/Taiwan must be inputted in Chinese with the recipient’s phone number also stated in the address field to facilitate delivery.
6. The Immigration Department requires a certifying letter from CUHK as supporting documents for application of IANG (Immigration Arrangement for Non-local Graduates) entry permit. Is it possible to obtain a certifying letter before receiving the complimentary copy?
Students may apply for a certifying letter to apply for IANG after the recommendation for graduation is endorsed by the Graduate Division. Students may wish to check with Graduate Division on the progress of graduation assessment before applying for the certifying letter.
7. What will happen if I am unable to fulfill all graduation requirements by the expected graduation date?
Students who are unable to graduate will be informed of the result of graduation assessment accordingly. Students who are required to continue with their studies will be asked to renew their student ID card.
8. When will the graduate certificate be issued and how will I receive it?
Award certificates and e-certificates become available after the respective degree conferment dates. Graduation certificates are normally issued about a month after the respective degree conferment dates. However, the University has made arrangements to advance the collection of graduation certificates. For example, students whose degrees are conferred on 31 July 2025 can tentatively collect their certificates from 8 August 2025 onwards. Graduates interested in using the e-certificate service should visit the e-Certification System website. An email detailing certificate collection arrangements will be sent to respective graduates, and the announcement will also be posted on the GSO's website under General Announcements.
9. I was unable to collect the graduate certificate myself. How can I collect the graduate certificate?
You may delegate an authorized person to collect the certificate. Please provide the following documents:Office Hours: https://www.gs.cuhk.edu.hk/page/ContactUs
10. How to get my Alumni ID so that I can gain access to MyCUHK?
@Link Alumni Email and OneDrive Cloud Storage Services
https://alumni.cuhk.edu.hk/campus-facilities-and-services.html#email (Chinese only)
11. Can I choose to collect my award certificate later?
Any uncollected award certificates will be securely disposed of after the retention period, which is seven years from the award year. For the award year 2017 and before, a one-time exercise has been arranged for uncollected award certificates for graduates of postgraduate programmes, please click here for details. Collection arrangements are detailed in section B of this webpage.
FAQ
https://alumni.cuhk.edu.hk/frequently-asked-questions.html (Chinese only)
Tutorial video on logging in to MyCUHK
https://www.youtube.com/watch?v=ziTkElgAoaA
