Division / Teaching Staff
Code of Practice (Research Postgraduate Studies)
Jun 2023
Cover Page                                                                                                                                                                                                 Full set of documents
Preface
Content
1. Role of Stakeholders    
  1.1 Stakeholders and governance structure 6
  1.2 Interaction between student and Supervisor 7
  1.3 Graduate Panel 9
2. Basic Information on Programmes and Courses   
  2.1 Research postgraduate programmes 10
  2.2 M.Phil.-Ph.D. Programmes 10
  2.3 Strategic goal statement for research postgraduate programmes 11
  2.4 Graduate attributes of research postgraduate programmes 11
  2.5 Modes of study 12
  2.6 Jointly supervised research postgraduate programmes 12
  2.7 Courses 13
  2.8 Course code and sequence 13
  2.9 Cross-institutional courses sharing 14
3. Admissions   
  3.1 Admission process 15
  3.2 Entrance requirements 15
  3.3 Quality of students admitted to research postgraduate programmes 15
4. Registration/Residence Requirements/Leave of Absence  
  4.1 Orientation 17
  4.2 Student registration 17
  4.3 Course selection 17
  4.4 Residence requirements 18
  4.5 Normative and maximum study periods 19
  4.6 Shortening of the normative study period 19
  4.7 Programme change or candidature transfers  20
  4.8 Leave of absence 22
  4.9 Student visa 23
  4.10 Employment 24
5. Supervisors   
  5.1 Assignment of Supervisors 25
  5.2 Eligibility requirements of a Supervisor 25
  5.3 Induction of new Supervisors 26
6. Progress towards Graduation   
  6.1 Graduation requirements 27
  6.2 Course requirements 27
  6.3 Postgraduate students taking undergraduate courses 28
  6.4 Research thesis and oral examination 28
  6.5 Candidature for doctoral degree 28
  6.6 Candidacy Examination and Qualifying Examination 29
  6.7 Improving Postgraduate Learning 29
  6.8 Research Ethics Training 30
  6.9 Other requirements 30
  6.10 Course and unit exemptions 30
  6.11 Study Plan and Progress Report for RPg Studies 31
  6.12 Departmental duties and teaching assistance 31
  6.13 Language policy 31
7. Assessment and Examination   
  7.1 Assessment of academic performance 33
  7.2 Course grades 33
  7.3 Assessment Panel 34
  7.4 Examination administration 34
  7.5 Grade appeal process 35
  7.6 Unsatisfactory performance 35
8. Thesis   
  8.1 Preparation for research and thesis writing 36
  8.2 Research ethics 36
  8.3 Procedures 36
  8.4 Declaration of intention to submit thesis/portfolio 38
  8.5 Thesis Assessment Committee 39
  8.6 Thesis proposal and defence of proposal 40
  8.7 Submission of thesis/portfolio 40
  8.8 Oral examination 41
  8.9 Written examination 42
  8.10 Thesis/Portfolio grades and follow-up actions 42
  8.11 Re-submission 43
  8.12 Deferment of submission of thesis/portfolio 43
  8.13 Submission of final version of thesis/portfolio 43
  8.14 Copyright of RPg theses 43
  8.15 Confidentiality of thesis 44
9. Financial Assistance and Fees  
  9.1 Postgraduate Studentship 45
  9.2 Grants for academic travel and Global Scholarship 46
  9.3 Other financial assistance and scholarships 47
  9.4 Student fees 47
  9.5 Payment schedule of tuition fee 48
10. Academic Honesty and Disciplinary Action
  10.1 Academic honesty 49
  10.2 Infringement of copyright 49
  10.3 Graduate School Disciplinary Committee 50
11. Course Evaluation and Feedback
  11.1  Course and Teaching Evaluation Questionnaire 51
  11.2  Feedback via Progress Report for RPg Studies 51
  11.3  Exit survey (Survey on Research Postgraduate Programmes) 51
12. Credentials
  12.1 Academic results 52
  12.2 Transcripts 52
  12.3 Letter of Certification 52
  12.4 Report on Curriculum Details 52
  12.5 Graduate Certificate 53
  12.6 Replacement of Graduate Certificate 53
  12.7 Certified true copy of the Graduate Certificate 53
13. Appeals and Complaints
  13.1 Complaint process 54
  13.2 Policy against discrimination and sexual harassment  54
  13.3 Personal Data (Privacy) Ordinance 55
  13.4 Whistleblowing Policy 56
14.   Services and Support for Students
  14.1 Chinese University Student Information System (CUSIS) 57
  14.2 Graduate School Platform  57
  14.3 Student Advisory System 57
  14.4 University Library 58
  14.5 Language training 58
  14.6 Independent Learning Centre 58
  14.7 Information Technology Services Centre 59
  14.8 Student services and student activities 59
  14.9 Student hostels  59
  14.10 Student association 60
  14.11 University Health Service  60
  14.12 Other cultural/recreational/sports facilities and services 60
  14.13 Safety and environmental issues  61
Sources of information contained in this Code of Practice       62