CUHK Graduate School

Division / Teaching Staff

Code of Practice for Postgraduate Studies

Code of Practice (Research Postgraduate Studies)

Code of Practice (Taught Postgraduate Studies)

Code of Practice (Research Postgraduate Studies)

Apr 2024

Cover Page Full set of documents

Content

1. Role of Stakeholders
	1.1	Stakeholders and governance structure	6
	1.2	Interaction between student and Supervisor	7
	1.3	Graduate Panel	9

2. Basic Information on Programmes and Courses
	2.1	Research postgraduate programmes	10
	2.2	M.Phil.-Ph.D. Programmes	10
	2.3	Strategic goal statement for research postgraduate programmes	11
	2.4	Graduate attributes of research postgraduate programmes	11
	2.5	Modes of study	12
	2.6	Jointly supervised research postgraduate programmes	12
	2.7	Courses	13
	2.8	Course code and sequence	13
	2.9	Cross-institutional courses sharing	14

3. Admissions
	3.1	Admission process	15
	3.2	Entrance requirements	15
	3.3	Quality of students admitted to research postgraduate programmes	15

4. Registration/Residence Requirements/Leave of Absence
	4.1	Orientation	17
	4.2	Student registration	17
	4.3	Course selection	17
	4.4	Residence requirements	18
	4.5	Normative and maximum study periods	19
	4.6	Shortening of the normative study period	19
	4.7	Transfer of candidature or change of study programme or study mode	20
	4.8	Leave of absence	22
	4.9	Student visa	23
	4.10	Employment	24

5. Supervisors
	5.1	Assignment of Supervisors	26
	5.2	Eligibility requirements of a Supervisor	26
	5.3	Induction of new Supervisors	28

6. Progress towards Graduation
	6.1	Graduation requirements	29
	6.2	Course requirements	29
	6.3	Postgraduate students taking undergraduate courses	29
	6.4	Research thesis and oral examination	30
	6.5	Candidature for doctoral degree	30
	6.6	Candidacy Examination and Qualifying Examination	31
	6.7	Improving Postgraduate Learning	31
	6.8	Observing Intellectual Property and Copyright Law during Research and Research Ethics Training module on Publication Ethics	32
	6.9	Other requirements	32
	6.10	Course and unit exemptions	32
	6.11	Study Plan and Progress Report for RPg Studies	33
	6.12	Departmental duties and teaching assistance	33
	6.13	Language policy	34

7. Assessment and Examination
	7.1	Assessment of academic performance	35
	7.2	Course grades	35
	7.3	Assessment Panel	36
	7.4	Examination administration	36
	7.5	Grade appeal process	37
	7.6	Unsatisfactory performance	37

8. Thesis
	8.1	Preparation for research and thesis writing	38
	8.2	Research ethics	38
	8.3	Procedures	38
	8.4	Declaration of intention to submit thesis/portfolio	41
	8.5	Thesis Assessment Committee	42
	8.6	Thesis proposal and defence of proposal	43
	8.7	Submission of thesis/portfolio	43
	8.8	Oral examination	44
	8.9	Written examination	45
	8.10	Thesis/Portfolio grades and follow-up actions	45
	8.11	Re-submission	46
	8.12	Deferment of submission of thesis/portfolio	46
	8.13	Submission of final version of thesis/portfolio	46
	8.14	Copyright of theses/portfolio	46
	8.15	Confidentiality of thesis/portfolio	47

9. Financial Assistance and Fees
	9.1	Postgraduate Studentship	48
	9.2	Grants for academic travel and Global Scholarship	49
	9.3	Other financial assistance and scholarships	50
	9.4	Student fees	50
	9.5	Payment schedule of tuition fee	51

10. Academic Honesty and Disciplinary Action
	10.1	Academic honesty	52
	10.2	Infringement of copyright	52
	10.3	Graduate School Disciplinary Committee	53

11. Course Evaluation and Feedback
	11.1	Course and Teaching Evaluation Questionnaire	54
	11.2	Feedback via Progress Report for RPg Studies	54
	11.3	Exit survey (Survey on Research Postgraduate Programmes)	54

12. Credentials
	12.1	Academic results	55
	12.2	Transcripts	55
	12.3	Letter of Certification	55
	12.4	Report on Curriculum Details	55
	12.5	Graduate Certificate	56
	12.6	Replacement of Graduate Certificate	56
	12.7	Certified true copy of the Graduate Certificate	56

13. Appeals and Complaints
	13.1	Complaint process	57
	13.2	Policy against sexual harassment	57
	13.3	Personal Data (Privacy) Ordinance	58
	13.4	Whistleblowing Policy	59

14. Services and Support for Students
	14.1	Chinese University Student Information System (CUSIS)	60
	14.2	Graduate School Platform	60
	14.3	Student Advisory System	60
	14.4	University Library	61
	14.5	Language training	61
	14.6	Independent Learning Centre	61
	14.7	Information Technology Services Centre	62
	14.8	Student services and student activities	62
	14.9	Student hostels	62
	14.10	Student association	63
	14.11	University Medical Service Office	63
	14.12	Other cultural/recreational/sports facilities and services	63
	14.13	Safety and environmental issues	64