Division / Teaching Staff
Code of Practice (Research Postgraduate Studies)
Aug 2023
Cover Page                                                                                                                                                                                                 Full set of documents
Preface
Content
1. Role of Stakeholders    
  1.1 Stakeholders and governance structure 6
  1.2 Interaction between student and Supervisor 7
  1.3 Graduate Panel 9
2. Basic Information on Programmes and Courses   
  2.1 Research postgraduate programmes 10
  2.2 M.Phil.-Ph.D. Programmes 10
  2.3 Strategic goal statement for research postgraduate programmes 11
  2.4 Graduate attributes of research postgraduate programmes 11
  2.5 Modes of study 12
  2.6 Jointly supervised research postgraduate programmes 12
  2.7 Courses 13
  2.8 Course code and sequence 13
  2.9 Cross-institutional courses sharing 14
3. Admissions   
  3.1 Admission process 15
  3.2 Entrance requirements 15
  3.3 Quality of students admitted to research postgraduate programmes 15
4. Registration/Residence Requirements/Leave of Absence  
  4.1 Orientation 17
  4.2 Student registration 17
  4.3 Course selection 18
  4.4 Residence requirements 18
  4.5 Normative and maximum study periods 19
  4.6 Shortening of the normative study period 20
  4.7 Transfer of candidature or change of study programme or study mode 20
  4.8 Leave of absence 23
  4.9 Student visa 24
  4.10 Employment 25
5. Supervisors   
  5.1 Assignment of Supervisors 27
  5.2 Eligibility requirements of a Supervisor 27
  5.3 Induction of new Supervisors 28
6. Progress towards Graduation   
  6.1 Graduation requirements 29
  6.2 Course requirements 29
  6.3 Postgraduate students taking undergraduate courses 30
  6.4 Research thesis and oral examination 30
  6.5 Candidature for doctoral degree 30
  6.6 Candidacy Examination and Qualifying Examination 31
  6.7 Improving Postgraduate Learning 31
  6.8 Observing Intellectual Property and Copyright Law during Research and Research Ethics Training 32
  6.9 Other requirements 32
  6.10 Course and unit exemptions 33
  6.11 Study Plan and Progress Report for RPg Studies 33
  6.12 Departmental duties and teaching assistance 33
  6.13 Language policy 34
7. Assessment and Examination   
  7.1 Assessment of academic performance 35
  7.2 Course grades 35
  7.3 Assessment Panel 36
  7.4 Examination administration 36
  7.5 Grade appeal process 37
  7.6 Unsatisfactory performance 37
8. Thesis   
  8.1 Preparation for research and thesis writing 38
  8.2 Research ethics 38
  8.3 Procedures 38
  8.4 Declaration of intention to submit thesis/portfolio 40
  8.5 Thesis Assessment Committee 41
  8.6 Thesis proposal and defence of proposal 42
  8.7 Submission of thesis/portfolio 42
  8.8 Oral examination 43
  8.9 Written examination 44
  8.10 Thesis/Portfolio grades and follow-up actions 44
  8.11 Re-submission 45
  8.12 Deferment of submission of thesis/portfolio 45
  8.13 Submission of final version of thesis/portfolio 45
  8.14 Copyright of theses/portfolio 45
  8.15 Confidentiality of thesis/portfolio 46
9. Financial Assistance and Fees  
  9.1 Postgraduate Studentship 47
  9.2 Grants for academic travel and Global Scholarship 48
  9.3 Other financial assistance and scholarships 49
  9.4 Student fees 49
  9.5 Payment schedule of tuition fee 50
10. Academic Honesty and Disciplinary Action
  10.1 Academic honesty 51
  10.2 Infringement of copyright 51
  10.3 Graduate School Disciplinary Committee 52
11. Course Evaluation and Feedback
  11.1  Course and Teaching Evaluation Questionnaire 53
  11.2  Feedback via Progress Report for RPg Studies 53
  11.3  Exit survey (Survey on Research Postgraduate Programmes) 53
12. Credentials
  12.1 Academic results 54
  12.2 Transcripts 54
  12.3 Letter of Certification 54
  12.4 Report on Curriculum Details 54
  12.5 Graduate Certificate 55
  12.6 Replacement of Graduate Certificate 55
  12.7 Certified true copy of the Graduate Certificate 55
13. Appeals and Complaints
  13.1 Complaint process 56
  13.2 Policy against sexual harassment  56
  13.3 Personal Data (Privacy) Ordinance 57
  13.4 Whistleblowing Policy 58
14.   Services and Support for Students
  14.1 Chinese University Student Information System (CUSIS) 59
  14.2 Graduate School Platform  59
  14.3 Student Advisory System 59
  14.4 University Library 60
  14.5 Language training 60
  14.6 Independent Learning Centre 60
  14.7 Information Technology Services Centre 61
  14.8 Student services and student activities 61
  14.9 Student hostels  61
  14.10 Student association 62
  14.11 University Health Service  62
  14.12 Other cultural/recreational/sports facilities and services 62
  14.13 Safety and environmental issues  63
Sources of information contained in this Code of Practice       64