Students
Replacement of Graduate Certificates

Notes for Applicants

 

1. The graduate certificate of the University is a unique document.  No duplicate copy will be issued.  However, a graduate may apply for a replacement certificate in case of loss or damage to an original certificate.  Application for replacement due to change of name of the graduate (after graduation) will not be accepted.

 

2. A graduate shall only be in possession of ONE valid copy of the certificate, including the replacement certificate for each degree and/or diploma at any given time.  In other words, if a certificate, previously reported lost, was subsequently found, the graduate concerned is required to return the extra copy to the Graduate School Office (GSO).

 

3. A replacement certificate shall, in general, follow the current format of the graduate certificate1, with an additional statement “This certificate is reissued on (DD/MM/YYYY) [in Chinese:本證書於YYYYMMDD日補發]”. The replacement shall bear the signatures of the current University officers.

 

4. Replacement certificates are to be issued at three specified dates in a calendar year as tabulated in the second column below. Applications submitted before the relevant application deadline will be issued approximately one month after the specified degree conferment date.

 

Application Deadline

Certificate Reissued Date

Replacement Certificate Distribution Date

1 March

31 March

3 May

1 July

31 July

1 September

1 October

15 October

1 November

 

5. Graduates may apply for a replacement certificate by submitting an application online and also upload the requisite supporting document to the specified application system. The Alumni Affairs Office provides a quick reference guide of the MyCUHK account and alumni email service.

How to use MyCUHK functions?

https://youtu.be/PibIxqaZX2c

 

How to log in to MyCUHK?

https://youtu.be/Ksx0PKed2aE

 

@Link Alumni Email Service

https://youtu.be/YE_ER1qeJXY

 

6. The required supporting documents for applying a replacement certificate are:

 

(a) A copy of the HKID card^ / passport*;
(b)

if the original certificate is damaged, please return it to GSO for record;

(c) if the original certificate is lost, please provide the original copy of the relevant documentary evidence, e.g., police report / notarized statement.
^ The HKID card number should be the same as the registration record at the University.

* If the graduate has lost / does not have a HKID card, please provide a copy of the passport. The name and date of birth printed thereon should be the same as the registration record at the University

 

7. The replacement fee is HK$800 for each replacement certificate. It can be settled by credit card by using the aforesaid application system. The replacement fee, once paid, is non-refundable and non-transferrable.

8. Enquiries

All Postgraduate Programmes except PGDE

Graduate School Office

Email: gradschool@cuhk.edu.hk

Tel: 3943 8976

Address:

7/F, Yasumoto International Academic Park

The Chinese University of Hong Kong

Shatin, N.T.

Hong Kong SAR

Postgraduate Diploma in Education Programme (PGDE) 

Faculty of Education

Email: pgde@cuhk.edu.hk

Tel: 3943 6964 / 3943 6721

Address:

G1, Ho Tim Building

The Chinese University of Hong Kong

Shatin, N.T.

Hong Kong SAR

Note:

  1. If only the degree / diploma name (but not the programme name) was shown on the original certificate, the replacement certificate, if issued, shall also bear the degree / diploma name only.

 

April 2022