Replacement of Graduate Certificates

Notes for Applicants


1. The graduate certificate of the University is a unique document. No duplicate copy will be issued.  However, a graduate may apply for a replacement certificate in case of loss or damage to an original certificate.  Application for replacement due to change of name of the graduate (after graduation) will not be accepted.


2. A graduate shall only be in possession of ONE valid copy of the certificate, including the replacement certificate for each degree and/or diploma at any given time.  In other words, if a certificate, previously reported lost, was subsequently found, the graduate concerned is required to return the extra copy to the Graduate School Office (GSO).


3 .A replacement certificate shall, in general, follow the current format of the graduate certificate1, with an additional statement “This certificate is reissued on (DD/MM/YYYY) [in Chinese:本證書於YYYYMMDD日補發]”. The replacement shall bear the signatures of the current University officers.


4. Replacement certificates are to be issued at three specified dates in a calendar year as tabulated in the 2nd column of the table below with the application periods in 2023-24:


Application Period

Certificate Reissued Date

Replacement Certificate Distribution Date

2 October 2023 to 1 March 2024

31 March

15 May 2024

2 March to 1 July 2024

31 July

15 September 2024

2 July to 1 October 2024

15 October

15 November 2024


5. Graduates may apply for a replacement certificate by submitting an application online and also upload the requisite supporting document to the specified application system. The Alumni Affairs Office provides a quick reference guide of the MyCUHK account and alumni email service.


How to use MyCUHK functions?


How to log in to MyCUHK?


@Link Alumni Email Service


6. The required supporting documents for applying a replacement certificate are:



A copy of the HKID card^ / passport*;


if the original certificate is damaged, please return it to GSO for record;


if the original certificate is lost, please provide the original copy of the relevant

Documentary evidence, e.g., police report / notarized statement.

^ The HKID card number should be the same as the registration record at the University.

* If the graduate has lost / does not have a HKID card, please provide a copy of the passport. The name and date of birth printed thereon should be the same as the registration record at the University.


7. The replacement fee is HK$800 for each replacement certificate. It can be settled by credit card by using the aforesaid application system. The replacement fee, once paid, is non-refundable and non-transferrable.


8. Enquiries


All Postgraduate Programmes except PGDE

Graduate School Office

Enquiry: Online Enquiry Form


7/F, Yasumoto International Academic Park

The Chinese University of Hong Kong

Shatin, N.T.

Hong Kong SAR

Postgraduate Diploma in Education Programme (PGDE) 

Faculty of Education


Tel: 3943 6964 / 3943 6721


G1, Ho Tim Building

The Chinese University of Hong Kong

Shatin, N.T.

Hong Kong SAR


1. If only the degree / diploma name (but not the programme name) was shown on the original certificate, the replacement certificate, if issued, shall also bear the degree / diploma name only.


February 2024