Prospective Students
Preparation for New Academic Year

Preparation for New Academic Year (2017-18)


[Note: Please refer to the Postgraduate Students Orientation website at maintained by the Office of Student Affairs of the University for information on various orientation activities.]


In preparation for the new academic year 2017-18, please be informed of the followings:




Course Selection and Add/Drop



Course selection (for the whole year) for most of the postgraduate students will be held from 10:00 a.m. on 8 August 2017 to 5:30 p.m. on 11 August 2017. Students should refer to the Online Guide on Course Selection for PG Students for details in July 2017.


According to the Regulations, ‘a student shall take at least one course in each term, unless otherwise stated in the study scheme or approved by the Head of the Graduate Division concerned’. Returning research students who have already submitted their theses do not need to select any course.


Newly-admitted students who have not yet completed their online registration are NOT eligible to select courses. They should complete their online registration as soon as possible and select courses during the add/drop period. For details, please refer to the section “Admission Process for Students”.


Students who commence studies after the course registration period or who have missed the course registration period should select courses during the add/drop period. Students arriving after the add/drop period should consult their Divisions on the arrangement of course registration.






Confirmation of Admission Conditions (New Students Only)



Provisionally registered students should fulfil their admission conditions by uploading documentary proof at (please select “Upload Documents to Fulfill Admission Conditions” from the left menu bar) by the deadline specified on the admission notification, in order to complete their registration. Otherwise, the student status will not take effect.Students are reminded to submit the original final transcript to the Graduate School Office (GSO) for record afterwards. For research students who will receive postgraduate studentships (PGS), the PGS will only be effective after their registration is confirmed AND they have formally reported to their Divisions.






Access to University Information and Various Systems





Information on Web/Via Email



The Graduate School will communicate with students via the @Link Email Service (i.e. CU student email), and its homepage, you are highly recommended to check your @Link mailbox or browse our homepage regularly. Otherwise, you may miss important information, e.g., course selection, electronic student fee debit notes, student fee reminders, etc.


The two most common reasons for failure in receiving email are either a full mailbox or failure to forward emails to the mailbox desired. If you have any inquiries related to your CUHK computer account, please contact the ITSC by telephone at 3943-8845 or via ITSC Service Desk.


Students need a OnePass (CWEM) password to access various services through the University portal “MyCUHK”. New students who have completed online registration and fulfilled all admission condition(s) will receive a verification code (v-code) from ITSC by email and/or SMS (for Hong Kong mobile only) about two weeks before the admission date. You need the v-code to retrieve the OnePass (CWEM) password from Student Computing Accounts Collection System . For students who are currently studying another programme at CUHK and the OnePass (CWEM) password has not yet expired, you may continue using the existing password.








Student ID Card (CU Link)




New Students
If you have completed the online registration and fulfilled all admission condition(s), you may collect your Student ID Card from the CU Link Card Centreon or after your Admission Date. Non-local full-time students need to submit a copy of the Hong Kong Identity Card or "Acknowledgement of Application for a Hong Kong Identity Card" before collecting your Student ID Card.


The office hours of the CU Link Card Centre are listed below:



Monday to Thursday*: 8:45 a.m. –5:30 p.m.
Friday*: 8:45 a.m. –5:45 p.m.
Saturday: 8:45 a.m. – 12:30 p.m. (August and September 2017 only)
Sunday and Public Holidays:    Closed







*Note: Office hours will be extended to 7:00 p.m. on 4 - 8 and 11 - 15 September 2017.






  Batch Collection for CU Link Card




The following Programmes will collect the CU Link Card for their students. Please contact the Programme Office for any enquiry:


Returning Students
If your student ID card expires by 31 July 2017 but you will continue to study, please complete and submit the “Application Form for Change of Expected Graduation Date” to your Division.  The form can be downloaded from the Graduate School Platform (Students) (GS Platform (Students)). Upon receipt of the approval from the Graduate School, you may renew your student ID card at the CU Link Card Centre.










You can access different information related to the University and your study through the University portal “MyCUHK” via the University and the Graduate School homepage. You can update your contact information, perform course selection, view academic results and other study-related matters via “CUSIS and My Study” of “MyCUHK”. Computer-based training materials are available to facilitate students to learn how to use the system. You can either refer to the “Computer-based Training” posted at “CUSIS and My Study” or CUSIS User Guides and FAQs.








GS Platform (Students)




You may login the GS Platform (Students) by using your Student ID and OnePass (CWEM) password via Graduate School homepage and MyCUHK Portal.


GS Platform (Students) is an important platform on which students can find Rules and Regulations, Guidelines, Students Handbook, and various application form related to their studies at CUHK. You may also check your Academic Results and thesis/ portfolio assessment progress (for RPgs) on the GS Platform (Students).











Term Dates of Academic Year 2017-18




The first teaching term of most programmes will begin on 4 September 2017. Students can check the term dates of their programmes at The Teaching Timetable will also be ready around early August. Students may check with their Division/ programme directly on the detailed class schedule, if necessary.








General Regulations Governing Postgraduate Studies




The General Regulations Governing Postgraduate Studies has been posted on the Graduate School homepage. The regulations is applicable to all postgraduate students. Students should read the Regulations in detail.








Academic Probation




According to the General Regulations Governing Postgraduate Studies, postgraduate students will be put on academic probation if the cumulative grade point average (GPA) is below 2.0, or if they do not meet programme's additional requirements in the preceding term, or if they fail in thesis monitoring courses (for RPg students). Students will be required to discontinue studies if they fail to have probation lifted after being put on academic probation for two consecutive terms of attendance. For details of the policy, please refer to Clause 13.0 of the General Regulations Government Postgraduate Studies and programme's study scheme.








Code of Practice and Graduate Attributes




The Code of Practice is a comprehensive document that outlines policies and procedures regarding postgraduate studies. Please visit the Graduate School homepage at (for RPg students) and (for TPg students) for details. The University has also compiled the “Graduate Attributes” for postgraduate students. Please take a look so that you can have a better idea about postgraduate education at CUHK.








Postgraduate Student Handbook 2017-18




The Postgraduate Student Handbook will be posted on the Graduate School homepage around late July. Please read relevant parts of the Handbook regarding your studies, in particular study scheme and General Regulations Governing Postgraduate Studies. You may also access your study scheme and the Course Catalogue by choosing the tab "My Study" via MyCUHK and go to "Browse Programme Information" and "Browse Course Catalog".








Academic Honesty




The University places very high importance on honesty in academic work. A website on Honesty in Academic Work: A Guide for Students and Teachers has been set up providing guidelines and cases of academic honesty. Students should make themselves familiar with the content of this website and thereby help avoid any practice that would not be accepted.









Apart from the tuition/ continuation fees, the University may collect other fees such as retention fee (for students applying for leave of absence), and thesis examination fee, etc.  Students may check the information on the section of ‘Fees’ under ‘STUDENTS’ on Graduate School homepage.






Other University Policies





Personal Data Policy of the University




To ensure you are well connected with the University and informed of the important announcements, we will continue to deliver information to you through various communication channels by using your personal data maintained in the database of the University. If you do not want to receive information from the Graduate School, please inform us by email. For details of the policy, please refer to








Students with Outstanding Debts




The University will withhold graduation certificates from students with outstanding debts to the University, which include but not limited to unreturned library materials on loan or overdue fines, hostel fees, overdue fines for payment in arrears, etc. Please be reminded to observe and comply with the regulations.








Health Policy of the University




To safeguard our health, the University has set up the Committee on Health Promotion and Protection to coordinate the efforts and monitor the progress of work and evaluate the effective implementation of policies, strategies and action plans in regard to the areas of hygiene, prevention of disease on campus and promotion of health in general. Please visit the Committee's website ( regularly before and after you commence studies. Students from outside of Hong Kong may be required to take precautionary measures prior to their arrival.






Useful Links and Contact Information





The Graduate School




  Contacts of individual programmes:








Other Reference Materials




Please find below some useful links on services provided by some other units of the University:



        Office of Admissions and Financial Aid:

Scholarships and Financial Assistance for postgraduate students:
        Office of Student Affairs:

Services for non-local students:

Compass for Incoming Students:

Off-campus Housing Information (OHIS):
Learning Enhancement Service:

        The CUHK Library:

Get Started:

        Centre for Learning Enhancement and Research (Improving Postgraduate Learning Modules to enhance postgraduate studies):

(Information for 2017-18 academic year will be ready in August 2017)

        The Postgraduate Student Association (CUPSA):
        Guide book:

Last updated: June 2017