[Note: Please refer to the Postgraduate Student Orientation 2024 website at https://lces.osa.cuhk.edu.hk/les/orientation/pgso/ maintained by the Office of Student Affairs of the University for further details and enrolment of the orientation programmes.]

1. Course Selection and Add/Drop

According to the General Regulations Governing Postgraduate Studies, ‘a student shall take at least one course in each term, unless otherwise stated in the study scheme or approved by the Head of the Graduate Division concerned’. Current research postgraduate (RPg) students who have already submitted their theses do not need to select any course.

Course selection (for the whole 2024-25 academic year) for most of the postgraduate students will be held from 10:00 a.m. on 6 August 2024 to 5:30 p.m. on 9 August 2024. Detailed information on Course Selection & Add/Drop for the 2024-25 Exercise will be available in early July 2024. Meanwhile, students are invited to refer to the Online Guide on Course Selection for PG Students for the general information.

Information on the Web/Via Email

You are advised to check your @Link mailbox (i.e., CU student email) and check out the Graduate School website regularly in order not to miss any important information, e.g., course selection, electronic student fee debit notes, announcements, and reminders about various study-related matters, etc. Your contact information including email and postal addresses on CUSIS should be kept up-to-date.

If you have any enquiries related to your CUHK computer account, please contact the Information Technology Services Centre (ITSC) by telephone at 3943-8845 or via ITSC Service Desk.

Students need an OnePass password to access various services through the University portal “MyCUHK”. New students who have completed online registration and fulfilled all admission condition(s) will receive a verification code (v-code) from ITSC by email and/or SMS (for Hong Kong mobile only) about two weeks before the admission date. You need the v-code to retrieve the OnePass password from Student Computing Accounts Collection System. New students may refer to the Quick Guide for more information. Students who are currently studying for another programme at CUHK and the OnePass password has not yet expired may continue to use the existing password.

Student ID Card (CU Link)

New Students:

If you have completed the online registration and fulfilled all admission condition(s), you may collect your CU Link Card, on or after your admission date. Non-local students have to complete online document verification before collecting the CU Link Card (Learn more). Please contact CU Link Card Centre 7 working days after the completion of online document verification to see if your CU Link is ready and check the arrangement for collection.

Batch Collection for CU Link Card

The following Programmes will collect the CU Link Card for their students. Please contact the Programme Office for enquiries:

Current Students:
If your student ID card expires by 31 July 2024 but you will continue to study in the 2024-25 academic year, please complete and submit the “Application Form for Change of Expected Graduation Date” to your Graduate Division. The application form is downloadable on the Graduate School Platform (Students). Upon receipt of the approval from the Graduate School, you may renew your CU Link card at the CU Link Card Centre.

MyCUHK and CUSIS

You can access different information related to the University and your studies through the University portal “MyCUHK” via the University and the Graduate School websites. You can also update your contact information, perform course selection, view academic results, and other study-related matters via “CUSIS”. Computer-based training materials are available to facilitate students in learning how to use the system. You can either refer to “Computer-based Training” or CUSIS User Guides.

Graduate School Platform (Students)

Term Dates of the Academic Year 2024-25

The first teaching term of most programmes will begin on 2 September 2024. Students can check the term dates of their programmes at www.gs.cuhk.edu.hk/page/Calendar in due course. The Teaching Timetable will also be ready around early August. Students may check with their Graduate Division/Programme directly on the detailed class schedule, if necessary.

General Regulations Governing Postgraduate Studies

The General Regulations Governing Postgraduate Studies, applicable to all postgraduate students, is posted on the Graduate School website. All students should read the Regulations carefully and in detail.

Honour Code and Code of Conduct

The aim of the Honour Code and Code of Conduct for Students (Code of Conduct) is to raise students’ awareness of the importance of academic honesty and personal integrity and CUHK's expectations of its students in these respects. Upon admission to CUHK, all students must affirm their willingness to subscribe to and be governed by the Honour Code and the Code of Conduct.

The Code of Conduct summarizes CUHK’s existing rules, policies and procedures governing student conduct. It sets forth the expectations the University places on all its students in both academic conduct and personal behaviour, and guides them through the documents that apply to the Code of Conduct. Students should familiarise themselves with the Code of Conduct and comply with the rules, policies and procedures stated therein.

The Code of Conduct applies to all students of CUHK, in both their academic and non-academic activities.

Rules, policies and procedures regarding postgraduate studies are set out in the Code of Practice at the Graduate School website: www.gs.cuhk.edu.hk/page/CodeofPracticeRPg (Research Postgraduate Studies) and www.gs.cuhk.edu.hk/page/CodeofPracticeTPg (Taught Postgraduate Studies) for details.

The Graduate School seeks to develop graduates of international distinction and has defined the teaching and learning philosophy underpinning its educational programmes through the Graduate Attributes. Students are expected to develop these attributes during the pursuits of their course of study.

Academic Honesty

The University places very high importance on honesty in academic work and adopts a policy of zero tolerance for academic dishonesty. A website on Honesty in Academic Work: A Guide for Students and Teachers has been set up to provide guidelines and share cases of academic honesty. Students should make themselves familiar with this and pay heed at all times.

Postgraduate Student Handbook 2024-25

The Postgraduate Student Handbook 2024-25 will be posted on the Graduate School website around mid-July. Please read the Handbook carefully and study especially those parts related to your studies, such as the study scheme and the various rules and regulations. You may also access your Study Scheme and Course Catalogue via MyCUHK (CUSIS→ Manage Classes→ Browse Course Catalogue).

Apart from the tuition fee and continuation fees, there are other applicable fees such as retention fee (for students applying for leave of absence), thesis examination fee, etc. Students may check out the information under the Fees section on the Graduate School website.

Personal Data Policy of the University

Data collected in connection with your postgraduate studies at CUHK will be held/transferred to relevant departments/administrative units within the University as management information to facilitate verification, communication, operations, and planning. Upon graduation, students’ personal data will be converted to alumni data for further communication and other purposes, where applicable. For details on the policy, please refer to the University website.

For correction of or access to personal data held by the University during your studies at the University, please contact the Graduate School by email.

Students with Outstanding Debts

The University will withhold graduate certificates from students with outstanding debts to the University, which include but are not limited to unreturned library materials on loan or overdue fines, hostel fees, overdue fines for payment in arrears, and etc. Please be reminded to observe and comply with the Regulations.

Health Policy of the University

The University has set up the Committee on Health Promotion and Protection to coordinate the efforts and monitor the progress of work and evaluate the effective implementation of policies, strategies, and action plans in regard to the areas of hygiene, prevention of disease on campus and promotion of health in general. Please visit the Committee website regularly.

The Graduate School

Graduate School website (www.gs.cuhk.edu.hk)

Graduate School Admissions website (www.gs.cuhk.edu.hk/admissions)

Graduate School Platform (Students) (www.gradsch.cuhk.edu.hk/pgstudent/login_cwem.aspx)

Other University Units

Office of Admissions and Financial Aid (Please choose Financing Your Studies)

Scholarships and Financial Assistance for postgraduate students: https://www.gs.cuhk.edu.hk/download/safa_pg_2425.pdf

Office of Student Affairs

Administration and Amenities Section (https://www.osa.cuhk.edu.hk)

Career Planning and Development Centre (http://cpdc.osa.cuhk.edu.hk)

Learning and Cultural Enhancement Section (http://lces.osa.cuhk.edu.hk)

• Guidebook for Non-local Students (https://lces.osa.cuhk.edu.hk/non-local-services/guidebook/)

Student Experience and Development Section (https://www.osa.cuhk.edu.hk/)

Wellness and Counselling Centre (www.cuhk.edu.hk/osa/wacc)

The CUHK Library

Centre for Learning Enhancement and Research (CLEAR)

Improving Postgraduate Learning Modules to enhance postgraduate studies: www.cuhk.edu.hk/clear/prodev/ipl.html

(Information for the 2024-25 academic year will be ready in August 2024)

The Postgraduate Student Association (CUPSA)

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